Article I - MEMBERSHIP
The faculty Senate shall be composed of
eleven (11) faculty representatives and one (1) elected President.
The eleven (11) faculty representatives
will be elected from representative constituencies of the faculty as defined in
Article I Section 4 of the Bylaws.
Upon the election of officers of the
Faculty Senate, the constituency represented by the President will elect
another representative for the tenure of one (1) academic year.
The faculty electorate is divided into the constituencies in accordance with Article III, Section 2 of the Constitution. At lease every three years, the constituencies will be initially examined by the Executive Committee, and the Senate, acting as the committee of the whole will review and, if necessary reapportion the faculty constituencies in order to maintain equal representation.
Article II - ELECTION OF
At least fifteen (15) class days prior to
the May meeting of the Faculty Senate the Secretary shall begin the annual
election cycle for the one-third (1/3) annual vacancies of Senate seats.
Elections for other vacancies will be initiated as soon as the vacancy occurs.
The Secretary will provide written notice
to the faculty constituencies, either by paper or electronically, designating a
five (5) class day period in which eligible members of each constituency may
announce their candidacy to the Secretary. At the end of this period, the
Secretary will create and distribute a ballot for each constituency including
the names of all eligible candidates.
Once ballots are distributed, constituents
will have five (5) class days in which to submit their completed ballot to the
Voting will be by secret ballot.
Only members of the electing constituency
may vote in any given race.
Each Senator will be elected by a plurality
of votes cast by his constituents.
At the end of the voting period the
President will appoint three (3) Senators from constituencies not holding
elections to count all ballots and submit a teller's report for each election
to the Secretary.
Notice of election results will be given to
the respective faculty constituency and the elected Senator, either by paper or
electronically, by the Secretary on the class day following the counting of the
Article III - DUTIES OF
Each Senator will have the following
- To attend a minimum of three Senate
meetings during each fall and spring semester (6 meetings each year).
- To communicate with his constituency
on a regular basis.
- To participate in the decision-making
process by voting on all motions considered by the Senate.
Article IV - DUTIES AND TERM
The President will have the following
- To call Senate meetings at his
discretion and prepare and distribute the agenda.
- To preside at all Senate meetings.
- To appoint all Senate ad hoc
committees and the respective chairpersons.
- To call executive Senate meetings at
- To attend all meetings of the Odessa
College Board of Trustees and President's Council.
The Vice President will have the following
- To preside in the absence of the
- To coordinate the activities of the
The Secretary will have the following
- To keep appropriate records.
- To publish the minutes of meetings of
- To furnish sufficient copies of the
minutes of all Senate meetings to all members of the electorate, the
administration, and the Board of Trustees.
- To prepare and process all routine
correspondence pertaining to the Senate.
- To process all matters of business
pertaining to the Senate.
- To conduct elections of Senators.
The officers shall be elected at the May
meeting of the Senate for a term of one (1) year.
New officers will assume duties at the
conclusion of the May meeting.
Article V - AGENDA
The agenda for all regular and special
meetings will be prepared and distributed to the members of the Senate at least
three (3) class days prior to the particular meeting.
Any member of the electorate may present
items for the agenda in writing to his Senator. The Senators will deliver such
items to the President, who will place them on the agenda for the next regular
meeting of the Senate.
All agenda items, including committee deliberations
and reports that are under the unfinished business agenda shall be suspended
during the interim between the May and September meetings. Those
unfinished business items shall appear as new business on the September agenda.
Special meetings of the Senate may be
called by the President for consideration of business during the interval
between May and September.
Article VI - VOTING
All elected Senators share an equal vote on
all matters of the Faculty Senate. Duly elected Senators must be present to
To preclude double representation, the
President will not break a tie vote. A motion which results in a tie vote
will automatically fail for lack of a simple majority.
Article VII - COMMITTEES
The Executive Committee will consist of the
three (3) officers of the Faculty Senate.
- The function of the Executive Committee will be to serve as the Senate's designated spokesperson to the President and Vice President for Instruction of Odessa College.
- The Executive Committee will meet with the President and Vice President for Instruction as needed.
The Tenure Committee shall be composed of five tenured faculty members appointed by the faculty senate.
- The appointed members shall be representative of the various areas of the College and have staggered three-year terms.
- A quorum of at least three members is necessary for any meeting or hearing by the tenure committee.
- The Tenure Committee shall advise the OC Board of Trustees which faculty members it recommends for tenure, according to Board Policy.
- The Tenure Committee shall conduct hearings at the request of tenured faculty who have been dismissed for the purpose of determining whether adequate cause has been shown by administration for the dismissal, according to Board Policy. Findings of such hearings shall be presented in writing to the OC Board of Trustees.
Additional Senate committees will be ad hoc.
Chairpersons of the Senate committees will
have authority to appoint subcommittees and to call special meetings of their
committees at their discretion.
Each committee will maintain accurate,
permanent records of its proceedings and findings. Following presentation
of committee reports to the Senate, a copy of these reports will be submitted
to the Secretary of the Senate.
Article VIII - SUSPENSION
Suspension of any part of the Bylaws will
require a two-thirds (2/3) vote of the Senators present.
Article IX - AMENDMENT
These Bylaws may be amended at any meeting
of the Senate by two-thirds (2/3) vote of the Senators present. Written
notice of the proposed amendments will be given to all Senators three (3) class
days prior to the meeting.
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