Network & Phone Services

Listserv Procedure

Purpose:

The purpose of listservs at Odessa College is to disseminate information to the faculty and staff of the College in a timely manner. Listserv services are available to current faculty, staff and student organizations.

The College has several listservs that allow one email sent to the list to be automatically sent to all the member of that list. The College maintains several of these lists.

College lists are user exclusive, meaning only members of the list can send to the list. The College has two types of lists, “moderated” which require approval from the list owner and “un-moderated” which any member of the list can post. Only Odessa College employees may be member of a list.

Procedures for using a College list:

• Write your message in plain text or HTML, Outlook will compose text in both formats. HTML text can be various sizes and colors for effect.

• You may include graphics as long as they aren’t very large - 100K or smaller is a good size.

• If you reply to a posting from a list, use “Reply,” not “Reply to All” as that will not only send a message to the person that made the posting to the list but everyone on the list as well.

• If the purpose of your posting is to send out a document please fill out the subject section of the email and a short description of the document. Documents sent to the list with no description will be rejected.

• Please do not send “blanket” thank you messages which are meant for one individual but sent to a list (40 to 60) people.

• Do not send information of a political nature.

• Do not send the same items to multiple lists.

How to Subscribe to a List:

All full time employees are automatically enrolled in

• alloc,
• either fac, ops, or osc depending on your position at the College.

If you would like to be a member of swapshop, please email Patrick Cannady and ask to be added to that list.

College Lists and Their Uses:

alloc: The alloc list sends a message to all faculty, staff, administrators and board members. The alloc list is for official College business. Acceptable postings include College policy, campus news items posted by Media Relations, College events and sports items, news about College sponsored groups or events. This is a moderated list.

swapshop: Items for sale or items you are looking to purchase may be posted here. You must be a member of the list to post. This is an un-moderated list.

fac: posts a message to all fulltime faculty. This is an un-moderated list.

ops: posts a message to all the members of the Organization of Professional Staff. This is an un-moderated list.

osc: posts a message to all the members of the Organization of Secretaries and Clerks. This is an un-moderated list.

Requests to create a new list can be sent to Patrick Cannady at pcannady@odessa.edu .