Documentation by Section

Section 1

• 1.1 Integrity

Section 2

• 2.1 Degree-granting Authority
  • Documentation:
    Texas Education Code (TEC Title 3, Subtitle G, Chapter 130, Subchapter A, Section 130.0011)
    Texas Administrative Code (TAC Title 19, Part 1, Chapter 8, Subchapter B, Rule 8.25)
    Texas Administrative Code (TAC Title 19, Part 1, Chapter 9, Subchapter J, Section 9.183)
    Odessa College Catalog: pgs. 68-77: Degrees Awarded
    2002 Commission on Colleges
• 2.2 Governing Board
  • Documentation:
    Governing Board Information
    Texas Education Code, Section 130.082
    Board Single District Map
    Texas Education Code, Section 130.040
    Texas Education Code: Section 130.002
    Texas Education Code: 130.082(d)
    Texas Education Code: 51.352(b)
    Texas Education Code: 51.352(e)
    Board Policy: Board Legal Status: Powers and Duties, BAA (Legal)
    Board Meeting Minutes: [Item 6495]: July 28, 2009: Adoption of Budget
    Board Meeting Minutes: [Item 6741]: Aug. 17, 2010: Tax Rate Adoption of Budget
    Board Meeting Minutes: [Item 6541]: Dec. 3, 2009: Audit Presentation
    Finance Committee Agendas
    Property Committee Agendas
    Insurance Committee Agendas
    Board Policy: Board Members: Authority: Board Actions, BBE (Legal)
    Board Policy: Board Members: Authority: Individual Authority for Committing the Board, BBE (Local)
    Board Policy:  Board Internal Organization: Election of Officers, BCA (Legal)
    Board Policy: Board Internal Organization, BCA (Local)
    Board Training
    Board Policy: Board Members: Orientation and Training, BBD (Legal)
    Board Policy: Board Members: Orientation and Training, BBD (Local)
    Board Policy: Ethics: Conflict of Interest Disclosures, BBFA (Legal)
    Board Policy: Board Members: Ethics: Statement of Ethics, BBF (Local)
    Board-Related Party Confirmations
• 2.3 Chief Executive Officer
  • Documentation:
    Board Policy Manual: Board Legal Status, BAA (Legal): Powers and Duties: Item 15
    Administrative Branch: Organizational Chart
    Odessa Junior College District: Board of Trustees/Admin Info
    Résumé, Dr. Gregory D. Williams
    Vita, Dr. Gregory D. Williams
    President’s Job Description
    President’s Employment Agreement
• 2.4 Institutional Mission
  • Documentation:
    Board Minutes: [Item 6746]: Aug. 17, 2010: Mission Statement Approval
    Commission on Colleges Mission Statement Letter
    About OC
• 2.5 Institutional Effectiveness
  • Documentation
    Mission Statement
    Annual basis
    One Year Follow Up Report
    Planning and Assessment Cycle Activity Calendar
    Minutes from President’s Council
    Leadership Retreats
    Administrative staff meetings
    President’s Council
    Minutes from President’s Council
    Leadership Retreats Meeting Agenda, Dec 2010
    Administrative Team
    Strategic Planning Reference
    New Project Form
    Budget Advisory Committee
    Budget Advisory Committee
    One-Year Follow-Up Report
    Board Packet
    Budget Comparison Report
    Future Think
    sessions
    Future Think Session
    Strategic Planning Priority Goals
    invited
    brochure
    brochure (2)
    SHWGROUP
    Facility Report
    Master Plan Goals
    Odessa College Master Facilities Plan
    Program Reviews
    Administrative Program Review
    Instructional Program Review
    Assessment Chart
    SCANS,
• 2.6 Continuous Operation
  • Documentation:
    Odessa College Catalog
    2011 Spring Course Schedule
    Enrollment by Major
    NCES IPEDS: 2008-2009
    NCES IPEDS 2009-2010
• 2.7.1 Program Length
  • Documentation:
    Texas Administrative Code (TAC Title 19, Part 1, Chapter 9, Subchapter J, Rule 9.183)
    Sample Degree Plans
    Guidelines for Instructional  Programs in Workforce Education: pg. 20
• 2.7.2 Program Content
  • Documentation:
    Mission Statement
    Odessa College Catalog
    Sample Degree Plans
    ACGM Appendix C: Approved Field Study of Curricula: pgs. 157-185
    ACGM Appendix G: Core Curriculum: pgs. 215-235
    Texas Administrative Code (TAC Title 19, Part 1, Chapter 9, Subchapter J, Rule 9.183)
    Texas Administrative Code (TAC Title 19, Part 1, Chapter 9, Subchapter E, Rule 9.93)
    Guidelines for Instructional Programs in Workforce Education
• 2.7.3 General Education
  • Documentation:
    Odessa College Core Curriculum
    Texas state law [Senate Bill 148]
    Sample Degree Plans
    Guidelines for Instructional Programs in Workforce Education: pg. 21
    Odessa College Catalog: AAS Requirements
    Odessa College Catalog
• 2.7.4 Course Work for Degrees
  • Documentation:
    Sample Degree Plans
    Fall 2010 Course Schedule
    Spring 2011 Course Schedule
    OC Global and Ed on Demand
• 2.8 Faculty
  • Documentation:
    Odessa College Mission Statement
    SREB Documentation
    Faculty Ratio: 2010-2011
• 2.9 Learning Resources and Facilities
  • Documentation:
    Learning Resources Center
    Learning Resources Center Mission Statement
    Odessa College Mission Statement
    Learning Resources Center Catalog
    online article databases
    Library Tutorials
    Springshare Online Research Guides
    Ask-a-Librarian
    Instant Messaging (IM) Reference Service
    Distance Learning
    Distance Learning-Library Delivery Service
    TexShare Library Consortium member
     interlibrary loan
    Learning Resources Center Job Descriptions
    surveys
    Faculty Support
    Book/Video
• 2.10 Student Support Services
  • Documentation::
    Odessa College Mission Statement
    Admissions webpage
    Odessa College Catalog; pgs. 14-31
    Odessa College Student Handbook, pp 2-3
    College Student Handbook: pg 2
    Counseling Center
    Odessa College website
    Odessa College 2009-2011 Course Catalog: pgs. 54-55
    Odessa College Student Handbook, p 9
    Academic Advising Manual
    ACT Discover career planning online program
    Texas Success Initiative
    Odessa College Catalog: pgs. 17-20
    New Transfer Center
    Request for Accommodations form
    Students with Disabilities
    Odessa College Student Handbook, p 25      
    Veteran’s Affairs
    Odessa College Catalog: pg. 41
    Student Financial Services
    Odessa College Catalog: pgs. 38-41
    Odessa College Student Handbook: p3.
    Registrar’s Office
    Odessa College Catalog: pgs. 27-31
    Odessa College Student Handbook, pp 17-18.      
    COMPASS
    Advanced Standing Exams
    Testing Center
    Odessa College Catalog: pg. 55
    Odessa College Student handbook: pg. 6.    
    Learning Resources Center
    Synapse
    Student Success Center
    On-campus tutoring
    Student Success Center
    Odessa College Catalog: pg. 56,
    Odessa College Student Handbook: pgs. 3-4
    Student Organizations
    Student Activities Special Programs
    The Globe Theatre of the Great Southwest
    Student ID
    Odessa College Catalog: pgs. 59-60
    Odessa College Student Handbook, p5
    The Big Little Blue Book: pg. 21
    Housing plans
    Century Commons
    Odessa College Catalog: pg. 57
    Odessa College Student Handbook, pp 5-6
    Campus Police
    Odessa College Sports Center Brochure
    Varsity Athletic Facilities
    Community Recreation
    Odessa College Catalog: pg. 58 
    Athletic Teams
    Odessa College Catalog: pgs. 60-61
    Wi-fi Java Cyber Café
    Drive to Success
• 2.11.1 Financial Resources
  • Documentation:
    Annual Financial Report: FY2010
    Auditor's Report 2010: Annual Financial Statements
    Single Audit Reports: 2010 Annual Financial Statements
    Annual Financial Report: 2007
    Annual Financial Report: 2008
    Annual Financial Report: 2009
    Auditor’s Management Letter: FY2010
    Auditor’s Management Letter: FY2007
    Auditor’s Management Letter: FY2008
    Auditor’s Management Letter: FY2009
    Statement of Financial Position of Net Assets Exclusive of Plant Assets and Plant-related Debt
    Key Financial Ratios Comparison
    Budget Process Policy
    2010-11 Proposed Budget Introduction
    New Project Form
    One-Year Follow-Up Report
    Budget Advisory Committee
    Finance Committee Budget Work Session
    Budget Advisory Committee Feedback
    Budget Overview Presentation
    2010-2011 Proposed Budget
    Board Minutes: [Item 6718]: July 27, 2010: Adoption of Budget
    Odessa College Approved Budgets Webpage
    Board Policy: Budget Amendments: CC (Local)
    Interim Financial Reports
• 2.11.2 Physical Resources
  • Documentation:
    Odessa College Mission Statement
    Odessa College Facilities Inventory
    2008 Facility Condition Assessment: Purpose: pg. 2
    2008 Facility Condition Assessment: Summary: pg. 9
    Board Minutes: [Item 6733]: Aug 5, 2010: Review of Facilities Master Plan
    2010 Facilities Master Plan Review and Discussion Presentation
    Board Minutes: [Item 6739]: Aug 17, 2010: Call Bond Election
    Odessa American Article
• 2.12 Quality Enhancement Plan

Section 3

• 3.1.1 Institutional Mission
  • Documentation:
    Mission Statement
    Board Minutes: [Item 6746]: Aug. 17, 2010: Mission Approval
    Correspondence from SACSCOC 
    Board Minutes: [Item 6283]: Aug. 28, 2007: Mission Planning
    Strategic Planning Presentation
    Board Minutes: [Item 5936]: Aug. 24, 2004: Mission Review
    About OC: Mission Statement
• 3.2.1 CEO Evaluation/Selection
  • Documentation:
    State of Texas statute Education Code 51.352(d)
    Board Policy:  Board Legal Status: Powers, Duties, Responsibilities, BAA (LEGAL): Item 15
    Board Policy: College President Evaluation, BFD (LOCAL)
    Evaluation of President Form
    Board Minutes: [Item 6382]: May 27, 2008: President Evaluation
    Board Minutes: [Item 6479]: May 26, 2009: President Evaluation
    Board Minutes: Item [6727]: July 27, 2010: President Contract Renewal
• 3.2.2 Governing Board Control
  • Documentation:
    Texas Education Code: Section 130.040
    Texas Education Code: Section 130.002
• 3.2.2.1 Institution's Mission
  • Documentation:
    Texas Education Code: Section 130.003
    Texas Education Code: Section 51.352(a)5 
    Board Policy: Educational Role, Mission, Purpose, and Responsibility, AD (Local)
    Board Minutes: [Item 6746]: Aug 17, 2010: Approval of Mission Statement
• 3.2.2.2 Fiscal Stability
  • Documentation:
    Texas Education Code: 51.352(e)
    BAA(Legal)
• 3.2.2.3 Instituional Policy
  • Documentation:
    Texas Education Code: 51.352(b)
    Education Code: 130.082(d)
    Board Policy: Policy and Bylaw Development, BE (Legal)
    Board Policy: Policy and Bylaw Development, BE (Local)
    Board Policy: Auxiliary Enterprises, CQ (Local)
• 3.2.2.4 Foundations and Corporate Entities
  • Documentation:
    Odessa College Foundation Mission
    Odessa College Foundation Bylaws: Art. 2.01 and 2.02
    Foundation Directors
    Board Minutes: [Item 6065]: Jan 28, 1997: Recommendation of Foundation Directors
    Wrangler Club IRS Form 990-EZ, Part III: Statement 6
    Wrangler Club Minutes: Jan 13, 2011
    Wrangler Club Bylaws: Art. 4.01 and 4.02
• 3.2.3 Board Conflict of Interest
  • Documentation:
    Board Policy: Ethics: Conflict of Interest Disclosures, BBFA (Legal)
    Board Meeting Minutes: [Item 6136]:  Jul 25, 2006: Fire Training Vote
    Board Meeting Minutes: [Item 6182]: Dec 7, 2006: Water Easement Vote
    Board Meeting Minutes: [Item 7030]:  Aug 12, 1997: Insurance Carrier
    Board Policy: Ethics: Statement of Ethics, BBF (Local): Item 11
    Board-Related Party Confirmations
    Affidavits of Board Training
• 3.2.4 External Influence
  • Documentation:
    Board Policy: Board Legal Status: Extent of State and Local Control, BA (Legal)
    District Election Map
    Board Policy:  Elections, Ethics: Nepotism, BBBB (Legal)
    Texas Constitution: Article 16, Sec. 1(b): Officer's Statement
    Board Policy: Board Internal Organization: Board Officers and Officials, BCA (Legal)
    Board Policy: Board Members, Ethics: Statement of Ethics, BBF (Local)
    Board Policy: Ethics: Conflict of Interest Disclosures, BBFA (Legal)
    Board Policy: Ethics: Prohibit ed Practices, BBFB (Legal)
• 3.2.5 Board Dismissal
  • Documentation:
    Board Policy: Board Members: Vacancies and Removal from Office, BBC (Legal)
• 3.2.6 Board/Administrative Distinction
  • Documentation:
    Board Policy: Board Legal Status: Powers, Duties, Responsibilities: Provide Direction, BAA (Legal)
    Board Policy: Board Legal Status: Powers, Duties, Responsibilities, BAA (Local)
    Board Policy: Board Members Authority: BBE (Legal)
    Board Policy: Board Members Authority, BBE (Local)
    Board Policy: Policy and Bylaw Development, BE (Local)
    Board Policy: College President: Qualifications and Duties, BFA (Legal)
    Board Policy: College President: Qualifications and Duties, BFA (Local)
    Board Policy: Administrative Organization Plan, BG (Local)
    Board Minutes: [Item 6590 and Item 6597]: April 27, 2010: Outside Employment
    Board Policy: Employment Requirements and Restrictions, Nonschool Employment, DBD (Local)
    Employee Comments to Administration
    Outside Employment Approval Procedure
    Outside Employment Approval Request Forms
    Administrative Staff Meeting Notes: Mar 3, 2010
    Board Minutes: [Item 6746]:  Aug 17, 2010: Approval of Mission Statement
    Strategic Planning Priority Goals
    Strategic Initiatives
• 3.2.7 Organizational Structure
  • Documentation:
    Board Minutes: [Item 6747]: Aug. 17, 2010: Org. Chart Approval
    Board Policy: Administrative Organization Plan, BG (Local)
    Odessa College Organizational Chart
    Vice President for Instruction branch
    Vice Preside nt for Business Affairs branch
    Vice President for Student Services branch
    Institutional and Special Projects branch
    Resource Development branch
• 3.2.8 Qualified Administrative/Academic Officers
  • Documentation:
    Odessa College Catalog: Faculty and Staff: pgs. 262-263
    Summary of Qualifications: Administrators and Academic Leaders
    Organizational Chart Administrative Branches (main and instructional)
    Board Policy: College President Evaluation, BFD (Local)
    Evaluation of President Form
    Evaluation Form: Administrators and Academic Leaders
• 3.2.9 Faculty/Staff Appointment
  • Documentation:
    Board Policy: Hiring Practices, DC (Local)
    Board Policy: Employment Objectives: Equal Employment Opportunity, DAA (Legal)
    EEO Notices
    Hiring Process for Full Time Employees
    OC H.I.R.E. Online Position Requisition
    Job Posting on OC H.I.R.E.
    Odessa College Employment Site
    Screening Committee Chair Hiring Process Checklist
    Interview Committee Summary
    Hiring Process for Part Time Employees
    Student Employment Process for Students
    Student Employment Process for Supervisors
    Student Employment
    English Faculty Position Description
    Cashier Manager Position Description
    Credentials Qualifications Table
    Faculty Roster Form
    New Employee Information Packet
    How to Access Board Policy Online
    Outside Employment Policy
    Outside Employment Approval Request
• 3.2.10 Administrative Staff Evaluations
  • Documentation
    Board Policy: Status of Employment: Evaluation, DLA (Local)
    Board Policy: Board Members Ethics, BBF (Local): Item 10
    Board Policy: College President Evaluation, BFD (Local)
    Evaluation of College President Form
    Board Minutes: [Item 6727]: July 27, 2010: President Contract Renewal
    Model for Non-Faculty Evaluation
    OC H.I.R.E. User's Guide: Non-Faculty Performance Evaluation
    Table 1: Administrative and Academic Evaluations for 2009-2010
    Administrator Evaluations Redacted
• 3.2.11 Control of Intercollegiate Athletics
  • Documentation:
    Board Policy: College President Qualifications and Duties, BFA (Local): Item 3
    Board Policy: College President Qualifications and Duties, BFA (Local): Item 7
    Board Policy: Annual Operating Budget, CC (Local)
    2010-2011 Proposed Athletics Budget
    Wrangler Club By-laws: Sec. 2.01
    Board Policy: College President Qualifications and Duties, BFA (Local): Item 10
    Director of Intercollegiate Athletics
    Director of Intercollegiate Athletics Branch
    National Letter of Intent
    Divisional Commitment
    National Intercollegiate Rodeo Association Membership Application
• 3.2.12 Fund Raising Activities
  • Documentation:
    President’s Job Description
    Executive Director of Resource Development Job Description
    Odessa College Organizational Chart
    Odessa College Strategic Initiatives
    Odessa College Mission Statement
    Odessa College Foundation By-Laws: Article 2: Item 202(a): pg. 2
    Odessa College Foundation By-Laws: Article 3: Item 3.09: pg. 9
    Vice President of Business Affairs
• 3.2.13 Institution-related Foundations
  • Documentation:
    Foundation Articles of Incorporation
    Foundation By-laws
    GASB 39: Determining Whether Certain Organizations Are Component Units
    Foundation Audited Financial Statement: 2008
    Foundation Audited Financial Statement: 2009
    Odessa College Mission Statement
• 3.2.14 Intellectual Property Rights
  • Documentation:
    Board Policy: Employment Requirements and Restrictions, Conflict of Interest, DBD (Local): Intellectual Property
    Board Policy: Employee Requirements and Restrictions: Conflict of Interest, DBD (Local): Disclosure General Standard
    Board Policy: Employment Requirements and Restrictions: Conflict of Interest, DBD (Exhibit)
    Board Policy: Information Technology Resources and Systems, CR (Local): Intellectual Property Rights [Employees]
    Board Policy: Information Technology Resources and Systems, CR (Local): Intellectual Property Rights [Students]
    Board Policy: Instructional Resources: Copyrighted Materials, EDD (Local): Copyright Infringement
• 3.3.1 Institutional Outcomes and Assessments
  • Documentation:
    2009-10 Strategic Plans (Completed)
    Assessment Distribution Chart
    Planning and Assessment Cycle
• 3.3.1.1 educational programs &student learning outcomes
  • Documentation:
    Engineering
    Photography
    Psychology
    Sociology
    Speech
    Adult Basic Education
    Associate Degree Nursing
    Physical Therapist Assistant
    Automotive Technology
    Diesel Technology
    Business Administration
    Business Management
    Business Office Administration
    Business Legal Assistant
    Child Development
    Computer Science
    Computer Information Systems
    Computer Networking & Information
    HB 2504
• 3.3.1.2 administrative support services
  • Documentation:
    The Office of the President
    The Office of the Vice President for Instruction
    The Office of the Vice President for Business Affairs
    The Office of the Vice President for Student Services
    The Office of the Chief of Staff
    The Office of the Dean of Nursing, Allied Health, & PE
    The Office of the Dean of Arts & Sciences
    The Office of the Dean of Career, Workforce, & CE
    The Office of Development
    The Office of Institutional Effectiveness
    The Office of Media & PR
    The Office of OC Global
    The Office of Continuing Education
    The Learning Resource Center
    The Student Success Center
    The Wrangler Express Center
    The Odessa College Police Department
    Odessa College Pecos Center
    Odessa College Monahans Center
    The Andrews Business & Technical Center
    The Office of Dual Credit
    The Office of Testing
    The Office of Financial Aid
    The Office of Admissions
    The Office of Athletics & the Sports Center
    The Office of Enrollment Management
    The Office of Student Life
    The Office of the Registrar
    The Office of Accounting
    The Office of the Cashier
    The Office of Facility Contracts
    The Office of the Dean of Administration
    The Office of Human Resources
    The Office of IT Network Services
    The Office of IT PC Services
    The Office of IT Web Design
    The Office of Purchasing & Central Services
    The Office of the Physical Plant Admin
    The Office of Transportation
    The Office of General Maintenance
    The Office of the Grounds Keeper
    The Office of Construction
• 3.3.1.3 educational support services
  • Documentation:
    The Office of OC Global
    Adult Basic Education
    The Student Success Center
• 3.3.1.4 research within its educational mission
• 3.3.1.5 community / public service within its educational mission
  • Documentation:
    Associate Degree Nursing
    Physical Therapist Assistant
    Business Management
    Business Office Systems
    Child Development
    HB 2504
• 3.4.1 Academic Program Approval
  • Documentation:
    Curriculum Committee By-laws
    Curriculum Committee Minutes: Sept. 17, 2009
    Surveyor Program Stakeholders Minutes
    Approval of the Surveying program
• 3.4.2 Continuing Education/Service Programs
  • Documentation:
    Odessa College Mission Statement
    Continuing Education Department
    Continuing Education Computer Skills
    Continuing Education Community Services
    Continuing Education Bulletin/Schedule
    Continuing Education Workforce Programs
    Continuing Education Health Resources
    Adult Basic Education
    Odessa College Catalog: Adult Basic Education
• 3.4.3 Admissions Policies
  • Documentation
    Odessa College Catalog: Admissions
    Odessa College Student Handbook: Admissions
    Admissions Requirements
    Residency Information
    International Students
    Apply for Admission
    Odessa College Mission Statement
    Odessa College Catalog: Admission Categories
    Cosmetology
    Emergency Medical Services
    Fire Academy
    Nursing-ADN
    Nursing Vocational
    Physical Therapist Assistant
    Radiologic Technology
• 3.4.4 Acceptance of Academic Credit
  • Documentation:
    Odessa College Catalog: pgs. 48-52: Transfer Credit
    Texas Administrative Code (TAC Title 19, Part 1, Chapter 4, Subchapter B, Rule 4.24)
    Texas Common Course Numbering System
    Lower Division Academic Course Guide Manual
    Testing Center
    American Council of Educational Experiences in the Armed Services
    Odessa College Catalog: pg. 50: Military Credit
    Advanced Technical Credit Program
    AAS Tech Prep Agreements by Consortium, by School District: pgs. 128-133
    Guidelines for Instructional Programs in Workforce Education: Chapter 7: Tech Prep
• 3.4.5 Academic Policies
  • Documentation:
    Odessa College Catalog
    Odessa College Student Handbook
    Board Policy: Curriculum Design: Online Posting Requirement, EFA (Legal)
    Academic Associate Degree Program Information
    Standards for Academic Associate Degree Programs
    Curriculum Committee
    Odessa College Catalog
    Odessa College Student Handbook
    Syllabi
    HB2504
    Odessa College Website
• 3.4.6 Practices for Awarding Credit
  • Documentation:
    Texas Administrative Code (TAC Title 19, Part 1, Chapter 4, Subchapter A, Rule 4.6)
    Lower Division Academic Guide Manual (ACGM)
    Workforce Education Course Manual (WECM)
    Commission on Colleges: SACS: Best Practices for Electronically Offered Degree and Certificate Programs
    Odessa College Catalog
    Curriculum Committee By-Laws
• 3.4.7 Consortia Relationships/Contractual Agreements
  • Documentation:
    VCT Host-Provider Model
    VCT Host and Provider College Practices and Responsibilities
    Memorandum of Understanding with VCT
    VCT Homepage
    VCT Mission Statement
    Odessa College Mission Statement
    Distinctive Characteristics of VCT
    Distance Learning Administration Surveys
    User-testing of the VCT website
    VCT Coordinators Meeting
    Memorandum of Understanding and Articulation Agreement: ECISD
    Dual Credit Matrix: ECISD
    Faculty Roster Form
• 3.4.8 Non-credit to Credit
  • Documentation:
    Odessa College Catalog: pg. 29: Audit Status
    Odessa College Catalog: pg. 51: Tech Prep
• 3.4.9 Academic Support Services
  • Documentation:
    Odessa College Help Center
    Academic Advising Manual
    ACT  Discover Career Planning Online Program
    Students with Disabilities
    Early Alert Form
    Transfer Center
    NetLibrary
    Article Databases
    Research Guides
    LRC Tutorials
    Learning Resources Center
    Interlibrary Loan
    TexShare
    Ask-a-Librarian
    Distance Learning
    Distance Learning-Library Delivery Service
    Student Success Center
    On-campus Tutoring
    Study Skills Workshops
    Student Info Seminars
    M.O.R.E. Program
    Testing Center
    Adult Basic Education Program (ABE)
• 3.4.10 Responsibility for Curriculum
  • Documentation:
    Curriculum Committee by-laws
    Texas Education Code §61.821 – 61.831
    Texas Common Course Numbering System
    Board Approval Letter
    Curriculum Change Recommendations
    Advisory Committees
    Business Administration FOS Memo
    Spring Summer 2010 Committee Packet
    September 17, 2009 Committee Packet
    Curriculum Committee Approval
    Nomination for Course Review Workshops
    
• 3.4.11 Academic Program Coordination
  • Documentation:
    Academic Program Coordination Roster
    Odessa College Organizational Chart
    Curriculum Committee By-Laws
    Academic and Instructional Leadership Summary of Credentials
• 3.4.12 Technology Use
  • Documentation:
    Odessa College Technology Resources by Campus
    College Use of Computer Resources
    Odessa College Computer Labs by Building
    Computer Labs and Multimedia Classrooms
    SMART Boards
    Two-way Video Classrooms
    Audio/Visual equipment
    @myoc.odessa.edu email
    Blackboard Enterprise version 9.1
    Student Portal
    WebAdvisor
    Smarthinking ™
    WebEx
    Tegrity™
    Equipment and Technology
    Instructional Aids
    Student Success Center seminars and study skills
    Student Information Seminars
    Help Desk
    Core Curriculum
    Technology Training
• 3.5.1 College-level Competencies
  • Documentation:
    Board Minutes [Item 6745]: Aug. 17, 2010: Approval of Core Curriculum
    Odessa College Core Curriculum
    Texas Education Code 61: Subchapter S
    Core Regulations
    Odessa College Core Curriculum Intellectual Competencies
    THECB Core Curriculum: Assumptions and Defining Characteristics
    August 17, 2010 Board Meeting Letter: Approved Core
    Student Evaluation of Instruction
    Secretary’s Commission on Achieving Necessary Skills (SCANS)
    OC/UTPB Core Articulation
• 3.5.2 Institutional Credits for Degree
  • Documentation:
    Associate in Arts
    Associate in Science
    Associate in Arts in General Studies
    Associate in Applied Science
    Associate in Arts in Teaching
• 3.5.3 Undergraduate Program Requirements
  • Documentation
    Sample Degree Plans
    Core Curriculum
    Catalog Archives
    Physical Therapist Assistant Program
    Help Center
    Texas Higher Education Coordinating Board (THECB) Academic Course Guide Manual  (ACGM)
    Core Curriculum
    Texas Administrative Code: (TAC Title 19, Part 1, Chap. 4, Subchapter B, Rule 4.25)
    Texas Higher Education Coordinating Board Guidelines for Instructional Programs in Workforce Education
• 3.5.4 Terminal Degrees of Faculty
• 3.6
• 3.7.1 Faculty Competence
  • Documentation:
    Odessa College Mission Statement
    Board Policy: Employment Requirements and Restrictions: Credentials and Records, DBA (Local)
    Credentials Qualifications Table
    Faculty Position Announcement
    Higher Education Directory
    TranscriptsPlus: AVOW Systems
    Summary of Faculty Qualifications form
    Faculty Roster Form
• 3.7.2 Faculty Evaluation
  • Documentation:
    Board Policy: Status of Employment: Evaluation, DLA (Legal)
    PeopleAdmin Software System
    OC H.I.R.E. User's Guide
    Evaluation Instrument for Faculty
    Board Policy: Employee Standards of Conduct, DH Exhibit
    Board Policy: Employee Rights and Privileges: Academic Freedom and Responsibilities, DGC Local
    Student Evaluation of Instruction (SEI) Form
    Sample SEIs
• 3.7.3 Faculty Development
  • Documentation:
    2010-2011 Training Hours
    Odessa College Portal: Professional Development
    Campus Safety
    Working with Students with Disabilities
    Teaching Online vs. Face-to-Face Courses
    Smart Board Level 1
    Smart Board Level 2
    Blackboard Respondus Feature
    Supervisor Training: Progressive Discipline
    Supervisor Training: Wellness
    Supervisor Training: Ideas for Budget
    Odessa College Leadership Institute
    Professional Development Committee Minutes: Feb. 7, 2011
    Professional Development Committee Minutes: Dec. 6, 2010
    Professional Development Committee Minutes: Nov. 15, 2010
    Professional Development Committee Minutes: Oct. 18, 2010
• 3.7.4 Academic Freedom
  • Documentation:
    Board Policy: Term Contracts: Nonrenewal: Grievance Rights of Faculty Members, DMAB (Legal)
    Board Policy: Employee Rights and Privileges: Academic Freedom, Academic Responsibility, DGC (Local)
    Board Policy: Contract and At-Will Employment: Tenure, DDB (Local)
    Board Policy:  Term Contracts: Nonrenewal, DMAB (Local)
    Board Policy: Term Contracts: Dismissal: Grievance Rights of Faculty Members, DMAA (Legal)
    Board Policy: Term Contracts: Nonrenewal: Grievance Rights of Faculty Members, DMAB (Legal)
    Faculty Senate Mission Statement
    Faculty Senate Constitution
    Textbook Requisition Form
    Online Book/Video Request Form
    Faculty/Course Info (HB 2504)
    Curriculum Committee By-Laws
    Faculty Years of Service
• 3.7.5 Faculty Role in Governance
  • Documentation:
    Board Policy: Work Load DJ (Legal)
    Board Policy: Work Load DJ (Local)
    Faculty Senate Mission Statement
    Faculty Senate Constitution
    Faculty Constituencies
    Faculty Senate Meeting Minutes
    Board Policy: Student Rights and Responsibilities: Student Complaints: FLD (Regulation)
    Standing Committees
    Campus-Wide Committees
    Curriculum Committee By-Laws
    Faculty Budget Worksheets
    Textbook Requisition Form
    Book/Video Request Online Form
• 3.8.1 Learning/Information Resources
  • Documentation:
    Learning Resources Center Mission Statement
    Learning Resources Center Floor Plan/Map
    Interlibrary Loan 
    TexShare LRC Consortium Membership
    Distance Learning-LRC Delivery Service
    Learning Resources Center Website
    2009-2010 Survey of LRC Services: Database Use
    Learning Resources Center Faculty Support
• 3.8.2 Instruction of Library Use
  • Documentation:
    General Library Orientations Sample
    2009-2010 Survey of Library Services: Reference Questions
    2009-2010 Survey of Library Services: Exhibits and Events
    Murry’s Muse
    Learning Resources Center
    Library Tutorials
    Springshare Online Research Guides
    Ask-A-Librarian
    Instant Messaging Reference Service           
    Distance Learning
    Learning Resources Center Electronic Survey
    Fall 2010 Library Instruction Survey
    About the Library
    Services and Guidelines
• 3.8.3 Qualified Staff
  • Documentation:
    Learning Resources Center Mission Statement
    Odessa College Mission Statement
    Learning Resources Center Job Descriptions
• 3.9.1 Student Rights
  • Documentation:
    Board Policy: Student Rights and Responsibilities: Student Conduct, FLB (Local)
    Board Policy: Student Rights and Responsibilities: Student Complaints, FLD (Local)
    Odessa College Catalog
    Syllabi
    Student Handbook: FERPA
    Athletic Program Orientation Meeting
• 3.9.2 Student Records
  • Documentation:
    Family Education Rights Protection Act
    American Association of Collegiate Registrar’s & Admissions Officers   
    Local Retention Schedule JC: Texas State Library and Archives Commission
    Odessa College Catalog: 30-31: Student Records
    Odessa College Student Handbook: 14-18: Student Records
    Registrar’s Office: Academic Privacy Statement
    Use of Computer Resources Policy: 4.2 Security and Privacy: pg. 2
• 3.9.3 Qualified Staff
  • Documentation: 
    Student Services Staff Credentials List
• 3.10.1 Financial Stability
  • Documentation:
    Annual Financial Reports: FY2007
    Annual Financial Reports: FY2008
    Annual Financial Reports: FY2009
    Annual Financial Reports: FY2010
    Budget Requirements and Annual Financial Reporting Requirements for Texas Public Community Colleges
    Federal and State Grants: FY0707 - FY2010
    2010 Annual Report of Investments
    Government Code Sec 2256: Texas Public Funds Investment Act
    Odessa College Investment Policy (bookmarked)
    Odessa College Foundation Spending Policy
    Board Policy: Debt Management, CAD (Local)
    Capitalization Policy
    Credentials Vice President for Business Affairs
• 3.10.2 Submission of Financial Statements
  • Documentation:
    COC Financial Profile: FY 2010
    COC Institutional Profile for General Information and Enrollment: FY 2010
    COC Financial Profile: FY 2007
    COC Financial Profile: FY 2008
    COC Financial Profile: FY 2009
    COC Institutional Profile for General Information and Enrollment: FY 2007
    COC Institutional Profile for General Information and Enrollment: FY 2008
    COC Institutional Profile for General Information and Enrollment: FY 2009
    IPEDS Financial Survey: 2006-2007
    IPEDS Financial Survey: 2007-2008
    IPEDS Financial Survey: 2008-2009
    IPEDS Financial Survey: 2009-2010
    Annual Financial Reports
    Federal Data Collection Form: FY 2007
    Federal Data Collection Form: FY 2008
    Federal Data Collection Form: FY 2009
    Federal Data Collection Form: FY 2010
    Quarterly Investment Reports
    Annual Investment Reports
    Annual Operating Budget
    Board Meeting Minutes: [Item 6797]: Jan 25, 2011: Monthly Financial Statements and Budget Adjustments
• 3.10.3 Financial Aid Audits
  • Documentation:
    Financial Aid Compliance for FY2007
    Financial Aid Compliance for FY2008
    Financial Aid Compliance for FY2009
    Financial Aid Compliance for FY2010
    Data Collection Form FY2007
    Data Collection Form FY2008
    Data Collection Form FY2009
    Data Collection Form FY2010
    e-Z Audit: Final Audit Determination Letters
    U.S. Department of Education Eligibility and Certification Approval Report
    Texas Veterans Commission State Approving Agency (SAA) Visit Report
• 3.10.4 Control of Finances
  • Documentation: 
    The Texas Higher Education Coordinating Board (THECB) Budget Requirements and Annual Financial Reporting Requirements for Texas Public Community and Junior Colleges
    Auditor’s Management Letter: FY2007
    Auditor’s Management Letter: FY2008
    Auditor’s Management Letter: FY2009
    Auditor’s Management Letter: FY2010
    Report on Internal Control Compliance and Other Matters: FY2007
    Report on Internal Control Compliance and Other Matters: FY2008
    Report on Internal Control Compliance and Other Matters: FY2009
    Report on Internal Control Compliance and Other Matters: FY2010
    Organizational Chart: Vice President of Business Affairs branch
    Vice President for Business Affairs Job Description
    Controller Job Description
    Director of Purchasing and Business Services job description
    Financial Policies and Procedures Manual
    Odessa College Investment Policy 2010
    Investment Officers Certificates of Training
    PFIA Internal Control Questionnaire
    OC Board Minutes: [Items 6758 and 6759]: Sep 28, 2010: Investment Reports
    Annual Investment Report: Aug. 31, 2010
    Quarterly Investment Report: Nov. 30, 2009
    Quarterly Investment Report: Feb. 28, 2010
    Quarterly Investment Report: May 31, 2010
    Quarterly Investment Report: Aug. 31, 2010
    Quarterly Investment Report: Nov. 30, 2010
    Investment Reports
    Report on Internal Control over Financial Reporting and on Compliance with Provisions of the Public Funds Investment Act
    Interim Financial Reports (Board Packet: Jan 25, 2011)
    Electronic Purchasing System Training Manual
    Board Policy: Facilities Construction: Approval, CM (Local)
    Board Policy: Purchasing and Acquisition: Purchasing Authority, CF (Local)
    OC Board Minutes:[Items 6464 and 6465]: May 26, 2009:Consider Bids
    Fixed Asset Inventory Control Manual: pg. 2
    Colleague Fixed Asset Accounting Module
    Insurance Coverage Summary
    Board Policy: Facilities Construction, CM (Legal)
    Bid #RFP-10-004 Contractor Insurance: pgs. 3-6
• 3.10.5 Control of Sponsored Research/External Funds
  • Documentation:
    Grant Application Process
    Resource Development Office website
    Externally Funded Grants and Contracts Pre-Proposal Approval Form
    Budget & Grants Accountant
    Chart of Accounts
    Grants and Contracts Administration Policy
    Indirect Cost Rate Agreement
    Grant Management and Monitoring Policy
    Schedule E
    Schedule F
    Schedule E, FY2007
    Schedule E, FY2008
    Schedule E, FY2009
    Schedule E, FY2010
    Schedule F, FY2007
    Schedule F, FY2008
    Schedule F, FY2009
    Schedule F, FY2010
    Single Audit Reports, FY2007
    Single Audit Reports, FY2008
    Single Audit Reports, FY2009
    Single Audit Reports, FY2010
    Desk Review Report
• 3.11.1 Control of Physical Resources
  • Documentation:
    Director of Purchasing and Business Services
    Controller
    Executive Director of Human Resources and Administration
    Campus Chief of Police
    Chief Information Officer
    Organizational Chart: Business Affairs branch
    Capitalization Policy
    Purchase System Approval
    Purchasing System Approvals for Fixed Assets
    Fixed Asset Maintenance Screen
    Fixed Asset Inventory Control Policy and Procedures Manual
    Central Services Supervisor
    Title V Inventory Memo
    Federal Grant Equipment Distribution Memo
    Property Control Worksheet of Fixed Assets
    Computer Movement Replacement Worksheet
    Auction Destroyed Items Form
    Computer Recover Program
    Policies for Internal Control of Assets
    Odessa College Asset Property and Liability Coverage
    Replacement Cost Value Appraisal
    Facility Rental Agreement
    Board Policy: Student and Community Use of College District Facilities, GF (Local)
    PC Access Database
    Computer Movement Flowchart
    Use of Computer Resources Policy
• 3.11.2 Institutional Environment
  • Documentation:
    Campus Police Chief
    Director of the Physical Plant
    Director of Facilities Contracts
    Custodial Services Statement of Work
    Custodial Quality Control Inspections
    Hand Washing Protocols
    Student Handbook: pgs. 9-10
    Mandatory Residence Hall Meetings
    Resident Hall Orientation Presentation
    Residence Hall Keep It Clean Video
    Board Policy: Student Conduct: Alcohol and Drug Use, FLBE (Local)
    Student Housing Agreement
    Student Housing Resident Handbook: Alcohol and Drugs: pgs. 9-11
    Alcohol Awareness
    Rodeo Week Alcohol Awareness Campaign
    Flu Management Plan
    Mandatory Flu Meetings
    Flu Vaccination Clinic
    Workplace Health and Safety Budget
    Health and Wellness Awareness Program
    Wellness Committee
    Wellness Committee Schedule
    Board Policy: Compensation and Benefits: Release Time for Physical Exercise, DEB (Local)
    Health Department Aquatic Facility Permits
    Pool Operator Certifications
    Lifeguard Certifications
    Emergency Procedures Posters
    Emergency Operations Plan
    Emergency Operations Plan Table of Contents
    City-Wide Emergency Drill
    Campus Safety Advisory Committee
    MSDS-online
    Physical Plant Employee Credentials
    Physical Plant Safety Training Certifications
    Physical Plant Safety Management Plan
    Gas Distribution Systems Emergency Plan
    Asbestos Operations and Maintenance Program
    Annual Asbestos Awareness Training
    Annual Inspections of Fire Safety Equipment
    Fire Drills
    Evacuation Maps
    Fire Extinguisher and Emergency Light Inspections
    Children’s Center Emergency Action Plan
    Children's Center License and License Inspection
    Minimum Standards for Child-Care Centers
    Children's Center Fire Inspection
    Children's Center Health Inspection
    Children's Center Master Fire Evacuation Plan
    Food Service Health Department License
    Food Service Manager Certification
    ADA-THECB Civil Rights Monitoring Report
    ADA Compliance Letter
    Elevator Inspection Reports
    Locations for Evacu-Trac Chairs and A.E.D. Devices
    Evacu-Trac Chair
    Safety Training
    Evacu-Trac Training
    Campus Police Officer Commissions
    Board Policy: Buildings, Grounds, and Equipment Management: Security, CHA (Local)
    Campus Police Officers Training
    Board Policy: Student and Community Use of College District Facilities: Weapons Prohibited, GFA (Local)
    Century Commons Front Desk Policy
    Security Camera Inventory
    Clery Report
    Campus Police
    Crime Awareness and Campus Security Brochure
    Student Handbook: pgs. 18-20
    Wrangler ALERTS Emergency Broadcast System
    Emergency Alert System
• 3.11.3 Physical Facilities
  • Documentation:
    Campus Virtual Tour Map
    Rodeo and Agriculture Graham Center
    Pecos Technical Training Center
    Pecos Center Floorplan
    Andrews Business and Technology Center
    Andrews Center
    Andrews Center Participation Agreement 
    Monahans Extension Center
    Lease Agreement-City of Monahans
    Odessa College Facilities Inventory
    Physical Plant Maintenance Agreements
    Director of Physical Plant
    Physical Plant branch
    Physical Plant Training, Licenses, and Certifications
    Odessa College Online Work Order System
    Work Order Requests
    2010 Quarterly Work Summary
    Preventative Maintenance Calendar
    2004 Conceptual Master Plan
    Strategic Initiatives
    Interact Survey Data: Facilities
    Master Planning Goals
    2010 Odessa College Master Plan presentation
    2010 Odessa College Master Plan
    Board Meeting Minutes: [Item 6737]: Aug. 17, 2010: pg. 334
    Board Meeting Minutes: [Item 6739]: Aug. 17, 2010: pg. 335
    Facility Condition Assessment
    Facility Condition Assessment Summary: pg 9
    Facility Condition Assessment Building Comparison: pgs. 56-57
    Facility Condition Assessment Presentation
    Deferred Maintenance Database
    Facilities Improvement Requests
    Annual List of Facility Projects
    Renovations and New Construction: 2008-2014
    FCI Projection
    Student Evaluation of Facilities 2008
    Student Evaluation of Facilities 2009
    Student Evaluation of Facilities 2010
    Student Evaluation of Facilities: Andrews
    Student Evaluation of Facilities: Pecos
    Student Evaluation of Facilities: Monahans
• 3.12 Substantive Change
  • Documentation:
    Substantive Change Policy
    City of Odessa Police Department
    Statement of Institutional Purpose
    AAS Surveying Program
    Certificate in Fire Technology
    Substantive Change Prospectus: Degrees Offered Online
    Dr. Gregory D. Williams
    Monitoring Report
• 3.13 Responsibility for Compliance with other Commission Policies
• 3.14.1 Publication of Accreditation Status
  • Documentation:
    Student Handbook
    Odessa College 2009-2011 Catalog
    graduation announcements
    SACSCOC statement

Section 4

• 4.1 Student Achievement
  • Documentation:
    Annual Data Profile: 2006
    Annual Data Profile: 2005
    Online Institutional Resumes: 2009
    Online Institutional Resumes: 2010
    Data Resources for Performance Measures(DPRM): 2009
    Data Resources for Performance Measures(DPRM): 2010
    IPEDS (Integrated Postsecondary Education Data System) Data Feedback Report
    Data Resources for the 2011 LBB Performance Measures for Texas Community, Technical, and State Colleges
    Data Resources for the 2010 LBB Performance Measures for Texas Community, Technical, and State Colleges
    Perkins Data Resources for 2010-2011
    maximum transfer credit
• 4.2 Program Curriculum
  • Documentation:
    Odessa College Catalog
    Mission Statement
    Chapter 9 Subchapter J
    Lower-Division Academic Course Guide Manual (ACGM)
    Invitation for Advisory Committees
    Tips for Instructors Working with Program Advisory Committees
    Advisory Committee Core Agenda
    Program Advisory Committee Guidelines
    Cosmetology
    Culinary Arts
    Drafting
    Electrical
    Instrumentation
    Law Enforcement
    Legal Assistant
    Management
    Physical Therapist Assistant
    National Automotive Technician Education Foundation
    Nursing: Odessa College
    Occupational Safety and Health Technology
    Radiologic Technology
    Vocational Nursing: Andrews
    Welding
    Workforce Education Course Manual (WECM)
    Guidelines for Instructional Programs in Workforce Education: Chapter 3
    Chapter 9 Subchapter E
    Sample Degree Plans
    Core Curriculum
• 4.3 Publication of Policies
  • Documentation:
    Odessa College Spring 2011 Course Schedule: pg. 3: Calendar
    Important Dates / Calendar
    Odessa College Catalog: pgs. 44-47: Grading Policies
    Odessa College Catalog: pg. 37: Refund Policy
    Odessa College Spring 2011 Course Schedule: pg. 13: Refund Policy
• 4.4 Program Length
  • Documentation:
    Odessa College Catalog
    Texas Administrative Code (TAC Title 19, Part 1, Chapter 9, Subchapter J, Rule 9.183)
    Guidelines for Instructional Programs in Workforce Education: pg. 20
    Sample Degree Plans
• 4.5 Student Complaints
  • Documentation:
    Student Handbook: Student Complaints: pgs. 34-41
    Student Complaints/Appeals Procedures
    Student Complaint 1
    Student Complaint 2
• 4.6 Recruitment Materials
  • Documentation:
    Odessa College Catalog
    Odessa College homepage
    Odessa College Course Schedule
    Recruitment Brochure
    The Big Little Blue Book
    collegeNOW
    Recruitment Postcards
    Counseling Center Outreach Plan
    College Planning Presentation
    Guide to Odessa College Presentation
• 4.7 Title IV Program Responsibilities
  • Documentation:
    Eligibility and Certification Approval Report
    Program Participation Agreement
    Schedule of Expenditures of Federal Awards
    Auditor Opinion: FY2007
    Auditor Opinion: FY2008
    Auditor Opinion: FY2009
    Auditor Opinion: FY2010
    Single Audit Reports: FY2007
    Single Audit Reports: FY2008
    Single Audit Reports: FY2009
    Single Audit Reports: FY2010
    Federal Work-Study Waiver
    FISAP: FY2007
    FISAP: FY2008
    FISAP: FY2009
    FISAP: FY2010
    Cohort Default Rate
    Student Financial Services
    Odessa College Catalog: pgs. 38-41: Financial Aid